Your privacy is important to us and therefore we would like to inform you about our privacy policy. This privacy policy describes the way we collect your personal data and how we process them.

Light Art Collection strives to protect the privacy of its relations and visitors. This privacy policy aims to inform you about how we collect personal data, for what purposes these data are collected, where the data are stored, how long we store and secure them, what rights you have with regard to your personal data and how you can use these rights.

Light Art Collection (business address: Weesperplein 4a, 1018 XA Amsterdam, the Netherlands) is the responsible party for your information. If you have any questions or comments, you can send your message to the aforementioned address or by e-mail at info@

1. What information is collected and why?

The organisation collects personal data for a number of purposes. When you register to receive our newsletter, when you visit our website, or contact us, we can collect the following information, depending on the purpose.

1.1. Newsletters

Light Art Collection sends out newsletters via e-mail. For this, we use the personal data you have shared with us when you subscribed to our newsletter. Our newsletters are focused on information sharing. We collect your e-mail address through the subscription form on our website. Another option is that you were invited in person or in writing to subscribe.

1.2. Google Analytics

The Light Art Collection website collects your data for:

- Strictly necessary purposes; this information is essential for the website to work properly.

- Functional purposes; these serve to improve and simplify the user experience. This data is anonymous and no personal data is stored. This can include, for example, your choice of language on the website, the duration of your visit or which pages you view.

- Performance purposes; by using cookies through Google Analytics, the organisation can gain insight and a better understanding of how many visitors use the website, how users get to the website and which parts of the website are popular.

1.3. Job applications

When you apply for a job at Light Art Collection, we use your personal data to process your application.

2. Where do we store your data?

The parties below manage the data the organisation collects and processes.

2.1. Gmail

Gmail hosts the e-mail traffic of the Light Art Collection. If you contact us via e-mail, relevant messages are stored on the Gmail servers.

2.2. Google drive

Agreements that may contain your personal data are stored on Google drive.

2.3. Customer Relationship Management (CRM)

Your personal data (name, e-mail address and company name) are stored in our online relationship management system.

2.4. Intermediamail

The Light Art Collection’s newsletters are sent via Intermediamail. When you subscribe to our newsletters, your e-mail address will be stored in the CRM on the appropriate list. Intermediamail then uploads this information from the CRM in order to send the newsletter.

2.5. Momice

Partners/clients are invited via Momice for Light Art Collection events such as the annual kick-off Amsterdam Light Festival, networking events and the official opening. Momice sends invitations, reminders and thank you notes using your name and e-mail address, which are entered into the system by Light Art Collection staff. Momice stores your data for a total of 3 months; 2 months before the event and one month after the event. Momice deletes all data after this period.

3. How long do we keep your data?

Light Art Collection stores your data for a period of time, but never longer than is necessary for the purpose for which we keep your data, unless we have to keep your data for a longer period of time on the basis of a statutory regulation.

3.1. Newsletters

We store your (first name and) e-mail address for as long as you have subscribed to our newsletter. You can unsubscribe from the newsletter at any time via the link at the bottom of every newsletter.

3.2. Clients

We retain the data of our clients for as long as necessary to carry out the activities set out in this Privacy Policy, unless we have to keep your details for a longer period of time on the basis of a statutory regulation.

3.3. Google Analytics

Google Analytics collects anonymous data, so this information is not linked to your name, company or e-mail address. Google Analytics stores this data for an indefinite period of time.

3.4. Job applications

The information you provide with regard to your job application will be kept for a period of 4 weeks after the result of the application has been communicated. If you agree to retain your data for a longer period of time for future job vacancies, your data will be kept for 1 year.

4. How do we protect your data?

Personal data is digitally stored in the aforementioned systems and software. The personal data managed by the festival or by the aforementioned third parties can only be accessed via the software and is protected by a password. Only the employees of Light Art Collection for whom this is necessary, to let the organization function properly, have access. In addition, every person who has access to the data has an obligation of confidentiality.

In addition, your visits to the Light Art Collection website are secured by an SSL certificate, this security can be recognized by the green lock in front of the url. This certificate means that your connection to the website of Light Art Collection is private.

5. What are your rights with regard to your personal data and how can you practice them?

With regard to your personal data, you have the following rights. If you want to exercise one of the following rights, you can contact us via e-mail: info @

5.1. Right of inspection

You are entitled at all times to inspect your personal data that has been recorded and stored by the organization of Light Art Collection.

2.2. Google drive

Agreements that may contain your personal data are stored on Google drive.

5.2. Right of rectification

If your details are incorrect or incomplete, you have the right to have this rectified by the organization of Light Art Collection.

5.3. Right to data portability

If you need your data stored that is by Light Art Collection and you want to transfer it to another party or service, you have the right to transfer. The organization then has to transfer all your data to that other party.

5.4. Right of removal

When you no longer want your data to be stored by the organization, you have the right to have your data erased.

5.5. Right to submit a complaint

If you feel that Light Art Collection does not process your data in the right way, we encourage you to contact us. However, you always have the right to file a complaint directly with the Dutch Data Protection Authority.